How to Insert Signature in Word on Mac

Signature in Word On Mac has never been as easier as compared to now. With softwares like PDFelement for Mac things have become quite easy. In no time you can get signature in Word Document on Mac.

However, before I come to our software I will make you go over other option you have available and you see for yourself what is the better option. Using Word for Windows to insert signature in Word or using PDF with PDFelement for Mac to get better signature.

sign word document on mac

How to Insert a Signature in Word on Mac

Let’s start with the first option which is available to us is to write signature in Word document on Mac. So Microsoft owns Word; you might be wondering than it should really well on Mac. Well the reality is bitter; Microsoft has limited some features on Word for Mac. For example authenticated signatures are not possible on it.

The only way which we can sign Word Document using Microsoft Word is to add an image of your signature and add text around it. And that’s exactly what we are going to do.

Here are the steps to how to insert a signature line word on Mac.

1. Making a Signature

Before we can add signature in Word document on Mac we first need to create an image file either digitally or by writing signature on piece of paper, and then uploading that to the Mac by scanning or by taking a picture.

For the first way we can simply use Paint or any other similar digital art software where we can do a free hand signature on a white background. And then we can save that file.

Or we can do it the latter way by signing on a blank white piece of paper and uploading that on our machine. Remember the key over here is blank white background, otherwise signature will look weird inside the document.

2. Adding the Signature

To add Microsoft Word signature on Mac you first need to open your file on MS Word. After this you will click on the “insert” button on the top menu and a drop down will appear. Over here you will click on “pictures” button and then a prompt will open. And you will navigate to your image file of your signature and fetch it.

Now you need to add a digital stamp next to it. For that write some text near this picture. And then select both the text and the image on the document. Now click again on “insert” button and then click on “auto-text”.

This will give you a pop up which will give you several options and you can fill in the details.

sign word document on mac

Why Use PDF Format over Word Format?

PDF and Word are very different file formats both offer different technologies and each has its pros and cons.

Word is really good in writing and editing files as it provides you with so many different features. And it has so many options. Moreover, it works really well in the Windows environment. However, it has major disadvantages when transferring files to other operating system. And as you can see in this how to insert a signature in Word on Mac guide that it also has encryption issues and signing issues on the Mac.

Therefore, it is not a good choice for Mac users. I recommend Mac users to use PDF as their primary file format. Our software makes editing PDF as good as editing Word documents. And it also comes with advanced features like OCR which Word lacks.

As this guide is primarily for signing document on Mac, I’ll focus on that part. The best approach in my opinion is to convert the Word file to PDF file and then adding the signature.

As this will give the the protection it needs and it will be easier to transfer cross platform.

How to Insert Signature in PDFs on Mac Open Word File

1. Open Word File

To add signature in Word on Mac the first thing you need to do is the convert it into the proper format. And our software PDFelement for Mac is the best choice for this job. It only takes one click to convert your document in the correct format,Without losing any data or the style of the document.

signature in word on mac

Open PDFelement for Mac and go to its top menu and click on “File” button. Now inside the drop down menu which appears click on the “Create” button. This will open a prompt and you can navigate towards your Word file on which you want to add signature.

signature in word on mac

Once you click it will open and would be changed into the PDF format.

2. Add Sign

Now all what is left is to add signature in Word document on Mac. As we have converted it into the PDF version, it’s much easier to work with and gives us many more options and unique features.

Now look at the right side bar and click on the “Form” button. This will create a new top bar. On this new top bar just click on the “Digital Signature” icon. Now you can create a box on which you can add your signatures to. Place this box at the desired location of your sign.

Now click on the “Sign Here” button and that will open another pop up. Here it will either ask you to make a new ID for digital encrypted sign or it will ask you to enter details of your previous one.

signature in word on mac

Once you have completed filling in the details click on the “Okay” button and your sign will be placed at the correct location.

3. Save File

Lastly, you will need to save this PDF file so that you do not lose your data. So click on “save” button to save it at your desired location. Or you can even change it back to Word document by clicking on “Export” button.

signature in word on mac

But I will suggest you to use export as Word File isn’t as good for preserving document as compared to PDF. We have clearly seen that in our comparison above.

This concludes our how to insert a signature in Word on Mac guide. I hope it was helpful.

signature in word on mac
Home > Word > How to Insert Signature in Word on Mac
Posted by to Word
Published: Sep 13,2016 18:20 pm / Updated: Nov 15,2016 17:54 pm
Recommend Articles
All Topics

PDFelement for Mac

With intuitive design, robust features and affordable price, PDFelement offers the most sophisticated, yet easy-to-use PDF editing features for you on Mac